Microsoft Teams security

Microsoft Teams has got the whole package to take your collaboration to the next level, so it’s no wonder that over 90% of UK businesses use Teams in their day-to-day operations. 

But with great power comes great responsibility, and with Teams now being so ubiquitous to many businesses, keeping your sensitive data secure is more important than ever. 

Let’s explore some of the various security features of Microsoft Teams and provide practical tips on how to keep your data safe. 

Multi-Factor Authentication (MFA) 

The first line of defence in securing your Microsoft Teams account is Multi-Factor Authentication. MFA adds an extra layer of security by requiring users to verify their identity through a secondary method, such as a code sent to their phone. Enabling MFA massively reduces the risk of unauthorised access, especially if your password gets stolen. 

Data encryption 

Microsoft Teams employs robust encryption measures to protect your data both in transit and at rest. All communication within Teams is encrypted, ensuring that messages, files, and calls remain secure. This end-to-end encryption safeguards your sensitive information from potential eavesdropping or interception during transmission. 

Role-Based Access Control (RBAC) 

To limit access to sensitive data, Microsoft Teams provides Role-Based Access Control. Admins can dish out roles as necessary, limiting access to certain data to only those who need it. If your data was a nightclub, you’re the bouncer deciding who gets the VIP pass, and who stays outside! 

Information barriers 

For businesses that need to enforce strict communication controls, Teams offers Information Barriers. This feature allows admins to restrict certain users or groups from communicating with each other to prevent conflicts of interest or compliance violations. Information Barriers are like digital walls between groups, and are especially valuable in highly regulated industries where data segregation is critical. 

Data Loss Prevention (DLP) 

Data Loss Prevention is there to guard against any unwanted leaks – it helps organisations prevent the accidental or intentional sharing of sensitive information. DLP lets administrators create features that automatically block or notify users when they attempt to share confidential data, ensuring that sensitive information remains only where it needs to be. 

Regular updates 

Teams is regularly updated – often with security patches that address vulnerabilities and guard against the latest threats. Stay on top of your game and keep Teams updated to ensure you’re always one step ahead with your data security.

Want to get your organisation started with Teams? Axon IT can help you implement and optimise Microsoft Teams, ensuring your team is equipped with the essential tools they need. Click here to find out more, or to contact us click here.